Welcome to Coffee Bike World
Coffee Catering
Premium mobile coffee catering for corporate events, weddings, film sets, and festivals across Vancouver and the Lower Mainland – expertly served from our signature Coffee Bikes and Espresso Deluxe Bars.
Simple Booking Process
1.
Choose Your Mobile Coffee or Matcha Experience
Decide between our Coffee Bike, Espresso Deluxe, Matcha Deluxe, or Premium Brew catering options. You can view a detailed comparison of all of them in the section just above the inquiry form. For more detailed pricing, setup info, and service details, scroll down to the FAQ section
2.
Submit Your Event Inquiry
Fill out the catering inquiry form below with as much detail as possible — date, time, guest count, location, and service preferences.
3.
Get a Quote Fast
Our team will provide a custom quote within a few hours (same day!) and finalize details via email or phone.
4.
Confirm & Enjoy the Experience
Secure your booking and let us do the rest. Get ready to impress your guests with Vancouver’s leading mobile coffee, matcha, and specialty beverage service!
Choose Your Catering Preference
Click the buttons below to compare features and find the perfect fit for your event.
Espresso Deluxe Catering
- Base rate: $275/hr for up to 50 cups (minimum 2 hours)
- Delivery/setup/tear down fee: $75–$250+ depending on location
- Best for indoors events – also works outdoors with ground-floor access
- Requires on site power – regular 110v outlet per unit
- Base rate: $275/hr for up to 50 cups (minimum 2 hours)
- Delivery/setup/tear down fee: $100–$250+ depending on location
- Best for indoors events – also works outdoors
- Requires on site power – regular 110v outlet per unit (we can supply a power generator)
- Color options: Black & Wood and White & Wood (6 units available)
- Barista style: Elegant aprons over white shirts or long sleeves
- Service area: From Vancouver to Whistler & Chilliwack
- Customization options: LED screen with an option to upload logo, picture or video, branded cups, latte art printer, menus & décor, and more!
- Color options: Black & Wood and White & Wood (6 units available)
- Barista style: Elegant aprons over white shirts or long sleeves
- Service area: From Vancouver to Whistler & Chilliwack
- Customization options: LED screen with an option to upload logo, picture or video, branded cups, menus & décor, and more!
Coffee Bike Catering
- Base rate: $275/hr for up to 50 cups (minimum 2 hours)
- Delivery/setup/tear down fee: $75–$250+ depending on location
- Best for outdoor events – also works indoors with ground-floor access
- Fully self-sustained unit – no external power required
- Base rate: $275/hr for up to 50 cups (minimum 2 hours)
- Delivery/setup/tear down fee: $75–$250+ depending on location
- Best for outdoor events – also works indoors with ground-floor access
- Fully self-sustained unit – no external power required
- Color options: Black on Black and Red on Red (3 units available)
- Barista style: Oversized “Barista On Duty” T-shirts, hoodies, and caps/bucket hats
- Service area: From Vancouver to Whistler & Chilliwack
- Customization options: Vinyl wrap, branded cups, menus & décor, and more!
- Color options: Black on Black and Red on Red (3 units available)
- Barista style: Oversized “Barista On Duty” T-shirts, hoodies, and caps/bucket hats
- Service area: From Vancouver to Whistler & Chilliwack
- Customization options: Vinyl wrap, branded cups, menus & décor, and more!
Matcha Deluxe Catering
- Ceremonial Matcha experience featuring a variety of flavored matcha-based hot and iced beverages. Can be served simultaneously alongside our espresso bar offering
- Base rate: $275/hr for up to 50 cups (minimum 2 hours)
- Delivery/setup/tear down fee: $75–$250+ depending on location
- Best for outdoor events – also works indoors with ground-floor access
- Fully self-sustained unit – no external power required
- Ceremonial Matcha experience featuring a variety of flavored matcha-based hot and iced beverages. Custom menu based on your preferences. Can be served simultaneously alongside our espresso bar offering
- Base rate: $315/hr for up to 50 cups (minimum 2 hours)
- Delivery/setup/tear down fee: $100–$250+ depending on location
- Best for indoors events – also works outdoors
- Requires on site power – regular 110v outlet per unit (we can supply a power generator)
- Color options: Black & Wood and White & Wood (6 units available)
- Barista style: Elegant aprons over white shirts or long sleeves
- Service area: From Vancouver to Whistler & Chilliwack
- Customization options: LED screen with an option to upload logo, picture or video, branded cups, latte art printer, menus & décor, and more!
- Color options: Black on Black and Red on Red (3 units available)
- Barista style: Oversized “Barista On Duty” T-shirts, hoodies, and caps/bucket hats
- Service area: From Vancouver to Whistler & Chilliwack
- Customization options: Vinyl wrap, branded cups, menus & décor, and more!
Premium Brew Coffee/Matcha Station
- Base rate: $275/hr for up to 50 cups (minimum 2 hours)
- Delivery/setup/tear down fee: $75–$250+ depending on location
- Best for indoors events – also works outdoors with ground-floor access
- Requires on site power – regular 110v outlet per unit
- Base rate: 3.75-7.5$ per drink depending on the drink type and if station is staffed or completely self served (minimum 100 cups)
- Menu options: Hot Black Coffee, Cold Brew Coffee, Iced Matcha (flavor variety), any other drinks upon request. Comes with all required supplies.
- Delivery/setup/tear down fee: $100–$250+ depending on location
Best for indoors and outdoors events with higher amount of guests and/or restricted amount of time
- Fully self-sustained – no external power required. Served in the large cambros or as a single serve cup setup on the table. Can also be served from our Coffee Bikes or Espresso Deluxe LED Bars for aesthetic purposes upon request.
- Service area: From Vancouver to Whistler & Chilliwack
- Customization options: custom drinks, cups, and more!
- Color options: Black & Wood and White & Wood (6 units available)
- Barista style: Elegant aprons over white shirts or long sleeves
- Service area: From Vancouver to Whistler & Chilliwack
- Customization options: LED screen with an option to upload logo, picture or video, branded cups, menus & décor, and more!
Catering Request
Frequently Asked Questions
How much are our services?
Premium Brew Station is charged per drink (3.75–7.50 CAD), depending on the drink selection and whether the station is staffed or fully self-serve.
There is also a one-time delivery/setup/tear-down fee, which ranges from 75 CAD to 300+ CAD depending on the service location (from Downtown Vancouver to Whistler).
What kinds of units are available for caterings and events, and how many people can you serve?
We offer four unique mobile café setups to accommodate events of all sizes — from intimate gatherings of 30–50 guests to large-scale activations with 1,000+ attendees:
Classic Coffee Bikes (Red & Black)
- Ideal for outdoor events, patios, festivals, and street markets
- Can also be placed indoors with ground-level access
- 3 units available (2 Red, 1 Black), can be custom vinyl wrapped for brand activations
- Fully self-sufficient – no power required
- Serves up to 50 cups per hour per unit
Espresso Deluxe LED Bars
- Suitable for indoor or outdoor venues
- Sleek, modern design with a built-in LED screen to display your logo, video, or photo slideshow during service
- Requires standard 110V outlet (we can supply power generator if required)
- 6 units available (3 White, 3 Black)
- Serves up to 50–60 cups per unit per hour
Matcha Deluxe LED Bars
- Same units as Espresso Deluxe, but focused on matcha-based drinks
- Suitable for indoor or outdoor venues
- Sleek, modern design with a built-in LED screen to display your logo, video, or photo slideshow during service
- Requires standard 110V outlet (we can supply power generator if required)
- 6 units available (3 White, 3 Black)
- Serves up to 50–60 cups per unit per hour
Premium Brew Station
- Pre-brewed hot coffee, cold brew, and/or iced matcha-based drinks
- Offered as staffed service or self-serve setup
- Minimum order of 100 cups; can scale to 1,000+ cups upon request
- Ideal for conferences, corporate offices, or high-volume events
Can you also arrange food items?
Yes! We partner with amazing local bakeries to offer a wide selection of baked goods — from fresh pastries to more elaborate items like sandwiches and specialty treats. You name it 😋
For a more elevated setup, we can also arrange the pastries on tables with linens and elegant platters to create a clean, aesthetic look that enhances your event atmosphere.
Just let us know what you’re looking for in your initial inquiry, and we’ll be happy to tailor the offering to your needs.
Do we offer any customizations?
Absolutely! Both our Coffee Bike and Espresso/Matcha Deluxe setups offer a wide range of customization options to make your experience truly unique.
Here’s what we can arrange for you:
- Custom menu items tailored to your event (we can also print custom menus with advance notice)
- Branded cups featuring your logo — choose from full cup designs, sleeves, or stickers
- Custom vinyl wraps for the Coffee Bike — full or partial branding for maximum visual impact
- Custom logo/image/video upload on the front screen of our unique LED Bars
- Latte art printer — allowing us to print your logo or image directly on top of drinks
- Event-specific decorations, including themes like weddings, Christmas, Halloween, and more
If you have something else in mind, just let us know — we’ll do our best to bring your vision to life.
What is our cancelation policy?
- 0–2 days before the event: 100% of the invoice amount is due
- 2–7 days before the event: 50% of the invoice amount is due
- 7+ days before the event: Free cancellation with a full deposit refund or 100% store credit (your choice)
Please note: Events that are rescheduled (not cancelled completely) with sufficient notice will be converted into a credit and are not eligible for a refund.